Certificates Control
Marine Certificate Management Software - Never Miss a Certificate Expiry
Rite PMS is marine certificate management software for ship managers and onboard crews - the compliance half of the same cloud Planned Maintenance System that runs your maintenance and procurement. Keep every vessel certificate, its issue and expiry dates, and its endorsements in one place, and get alerts well before anything lapses.
Built as ship certificate tracking software, Rite PMS replaces the spreadsheet that nobody updates and the binder nobody can find at inspection. Each certificate carries its number, type, dates, endorsement schedule, attached PDF, and full action history - visible to the office across the whole fleet and available to the crew onboard, even with no connection.
Rite PMS is maritime compliance software that tracks every certificate and endorsement, flags what's expiring, and keeps the documents at your fingertips onboard and ashore - so you stay PSC inspection-ready.
What a vessel certificate tracking system has to do
A real vessel certificate tracking system has to do more than store dates - it has to make sure nobody is surprised by an expiry at a port-state control inspection. Rite PMS is built around that:
One fleet-wide register
Every certificate on every vessel in one searchable, sortable list.
Expiry alerts in advance
A fleet dashboard counts expired certificates and those expiring in 30 and 90 days per vessel, and the register flags them by colour and filters down to 7, 30, 60, 90, or 180 days.
Endorsement tracking
Not just expiry - last and next endorsement dates, endorsement period, and allowance, with overdue endorsements flagged.
The document, attached
The actual certificate PDF lives on the record, downloadable in one click.
Available offline onboard
As onboard offline ship software, the crew can view certificates and their files on the vessel without a connection; changes sync to the office when a link is available.
Track every certificate across the fleet
The Certificates register is the home of the ship certificate tracking software. The whole fleet's compliance status is visible in one colour-coded table.
See every certificate at a glance
ID, certificate name, number, vessel, type, issue date, expiry date, last endorsement, and next endorsement in one sortable table.
Spot risk by colour
Certificates that are expired show in red, those expiring within 30 days in amber, and overdue endorsements are highlighted - so the danger jumps out before an inspector finds it.
Filter to exactly what matters
By vessel, certificate name, certificate type, and expiry window (Expired, or expiring in 7 / 30 / 60 / 90 / 180 days).
Download the certificate instantly
Pull the attached PDF straight from the list.
Export for reporting
Generate an Excel export of the current filtered register for owners, class, flag, or audit.
Expiry alerts that keep you PSC inspection-ready
Port-state control deficiencies for an expired or lapsed certificate are entirely avoidable - if someone sees it coming. Rite PMS surfaces expiries and endorsements early so the office and the crew act in time, not at the gangway.
A compliance dashboard for the whole fleet
The certificates dashboard shows, per vessel, how many certificates are already expired, expiring in 30 days, expiring in 90 days, and how many endorsements fall due in 90 days - colour-coded so risk is obvious at a glance.
Click straight to the problem
The expired count on the dashboard is clickable: it opens the certificate register pre-filtered to that vessel's expired certificates, so you go from alert to action in one click.
Advance expiry warnings in the register
Certificates expiring within 30 days are flagged amber and expired ones red, fleet-wide, so renewals start early.
Endorsement deadlines too
Next-endorsement dates are tracked and overdue endorsements flagged, not just final expiry.
Inspection-ready in seconds
Open a certificate, see its dates and history, and download the PDF - even offline at sea.
A complete certificate record: dates, endorsements, and the document
Open any certificate and you get the full record on one form - everything an inspector or auditor asks for:
Identification
Certificate name, number, type, and category.
Validity dates
Issue date and expiry date (with support for non-expiring certificates).
Endorsement schedule
Last endorsement, next endorsement, endorsement period, and endorsement allowance.
The attached document
The certificate PDF stored securely in the cloud and downloadable in one click.
Notes and full action log
Free-text notes plus a complete history of every change made to the certificate.
Built to work offline at sea
Like the rest of Rite PMS, the certificates module is genuinely onboard offline ship software. The crew can open certificates and download their documents on the vessel without a live connection; updates sync to the office over a secured, per-vessel channel when connectivity returns.
Documents in hand at inspection
The crew can show a valid certificate PDF even with no internet - exactly when an inspector asks.
No surprises ashore
The office sees the same certificate status the vessel does, kept in sync.
A secure boundary per vessel
Each ship can only write to its own data; one vessel can never touch another’s certificates.
Frequently asked questions
What is marine certificate management software?
Marine certificate management software stores every vessel certificate with its dates and endorsements, alerts you before anything expires, and keeps the documents accessible. Rite PMS does this for an entire fleet in one cloud system that also runs planned maintenance and procurement.
Does Rite PMS alert me before certificates expire?
Yes. The dashboard shows, per vessel, how many certificates are expired or expiring in 30 and 90 days, the register flags them by colour, and you can filter to everything expiring in the next 7, 30, 60, 90, or 180 days - so renewals start in good time.
Can the crew access certificates offline?
Yes. Rite PMS is onboard offline ship software. The crew can view certificates and download their PDFs on the vessel without a connection, and changes sync to the office when a link is available.
Does Rite PMS track endorsements as well as expiry?
Yes. Each certificate records its last and next endorsement dates, endorsement period, and allowance, and overdue endorsements are flagged - not just the final expiry date.
How does Rite PMS help with PSC inspections?
By surfacing expiries and overdue endorsements early and keeping every certificate PDF on hand - onboard and ashore - Rite PMS helps you stay inspection-ready and avoid port-state control deficiencies for lapsed documents.
See Rite PMS certificate management in action
Ready for marine certificate management software that means you never miss a certificate expiry - and stay PSC inspection-ready across the whole fleet? Book a demo and see how Rite PMS tracks every certificate and endorsement, alerts you in advance, and keeps the documents at hand onboard and ashore.