Requisition Management
Marine Requisition Software That Gets Spares Ordered Right the First Time
Rite PMS is marine requisition software for ship managers and onboard crews - the procurement half of the same cloud Planned Maintenance System that runs your maintenance. Raise a requisition on the vessel, route it through approvals, send vendor RFQs, and track every item from order to delivery to invoice, all in one place.
Built as ship spare parts procurement software, Rite PMS turns the messy back-and-forth of vessel-to-shore purchasing - emails, spreadsheets, scanned forms - into one auditable workflow. Every requisition carries its component, account, department, priority, items, attachments, vendors, and full action history, so nothing gets lost between the engine room and the office.
Rite PMS is marine procurement software that takes a spare part from a crew requisition, through office approval and vendor RFQs, all the way to delivery and invoice - vessel to shore, online or offline.
Raise and track requisitions across the fleet
The Requisitions list is the home of the marine requisition software. Every requisition gets a requisition number and a title, and the whole fleet's procurement is visible in one sortable table.
See the whole fleet's procurement at a glance
Requisition number, title, type (Stores / Spares / Service), vessel, created date, ordered date, vendor, transit port, and status in one sortable table.
Find any requisition fast
Search by number, title, port, or vendor, and filter by vessel, status (multi-select), and any date range from 7 days to 12 months.
Spot dry-dock and invoiced orders
Dry-dock requisitions and orders with a received invoice are flagged with icons right in the list.
Export for reporting
Generate an Excel export of the current filtered requisition list for owners, class, or budget review.
Build a complete requisition: items, accounts, and attachments
Open any requisition and you get the full picture on one form. Rite PMS captures everything a buyer and an inspector need:
Header details
Title, requisition type, department, account number, priority, component, manufacturer, model/type, serial number, and best ETA.
Line items
Add each spare or store as a line item, with attached files (images, scanned drawings, datasheets) per item.
Order amount and currency
Record the agreed order value in any currency.
Dry-dock flag
Mark dry-dock requisitions so they route and report separately.
Component-linked
Tie a requisition to the exact component it serves, closing the loop with the maintenance side of Rite PMS.
Built-in IMPA catalog, available onboard
Stop typing part numbers from memory. Rite PMS ships with the IMPA catalog built in as IMPA catalog software the crew can search while raising a requisition - right down to the line item. Search the catalog by name or IMPA code and add the correct part in one click, with its official description and image attached automatically so the office and the vendor see exactly what was ordered.
The IMPA catalog at the point of order
Search and pick parts directly inside a requisition line item, no separate lookup.
Item descriptions and images
Every catalog part carries its standard description and a product image, so there’s no ambiguity between ship, office, and supplier.
Multiple catalogs
IMPA plus other catalogs (e.g. RS, SSI) and your own parts, all searched together.
Available onboard, offline
The catalog is available on the vessel as well, so crew can find the right spare and raise an accurate requisition even with no connection.
Fewer ordering errors
Standardised codes, descriptions, and images mean spares get ordered right the first time, cutting duplicate and wrong-part orders.
Approvals and multi-vendor RFQs in one place
Rite PMS replaces email chains with a structured approval and sourcing workflow. A requisition moves through clear, role-based states, and every action is logged.
Role-based approval flow
Crew submit, crew chief approves, and the office approves, rejects, or marks "not approved" - each with its own button and permission.
Multi-vendor RFQs
Add vendors to a requisition, send requests for quotation, preview the outbound email, and approve the winning vendor.
Status-driven actions
Set "items in transit", confirm "delivered", submit received items, and mark "invoice received" - the available actions follow the requisition’s current state.
Full action log
Every approval, rejection, status change, and message is recorded against the requisition for a complete audit trail.
From requisition to invoice, with the invoice digitizer
Rite PMS closes the procurement loop. When goods arrive, mark items received and set "invoice received" - and the platform's invoice module ingests vendor invoices by email and reads them with OCR, routing them by department. The order amount, received date, and invoice all live on the same requisition that started as a crew request, so finance and the technical team see the same record.
Built to work offline at sea
Like the rest of Rite PMS, the requisition module is genuinely onboard offline ship software. Crew can raise and edit requisitions on the vessel without a live connection; the onboard client syncs only the changes to the office over a secured, per-vessel channel when connectivity returns.
No lost requisitions when the link drops
Crew raise spares requests at sea and they sync when possible.
Low bandwidth
Only deltas move between ship and shore - not whole databases.
A secure boundary per vessel
Each ship can only write to its own data; one vessel can never touch another’s requisitions.
Frequently asked questions
What is marine requisition software?
Marine requisition software lets ship crews raise spare-part and stores requests, routes them through approvals to the office, sends vendor RFQs, and tracks each order to delivery and invoice. Rite PMS does this for an entire fleet in one cloud system that also runs planned maintenance.
Can the crew raise requisitions offline?
Yes. Rite PMS is onboard offline ship software. The onboard client lets crew raise and edit requisitions without a connection, then syncs them to the office when a link is available.
Does Rite PMS include the IMPA catalog?
Yes. The IMPA catalog is built in and available onboard, including offline. Crew search it by IMPA code or name while raising a requisition and add the right part in one click, with its standard description and image attached - so spares are ordered right the first time.
Does Rite PMS handle vendor RFQs?
Yes. You can add multiple vendors to a requisition, send requests for quotation, preview the outbound email, compare, and approve the winning vendor - all inside the requisition.
How does a requisition become an invoice?
When items are received you mark them delivered and set "invoice received". Rite PMS ingests vendor invoices by email and reads them with OCR, attaching them to the same requisition so procurement and finance share one record.
Is Rite PMS suitable for a whole fleet?
Yes. Rite PMS is marine procurement software designed for multi-vessel fleets - the office sees and exports requisitions across every vessel, with each ship scoped to its own data.
See Rite PMS requisitions in action
Ready for marine requisition software that gets spares ordered right the first time - vessel to shore, online or offline? Book a demo and see how Rite PMS takes a spare part from a crew requisition through approval, vendor RFQs, and delivery to invoice across your whole fleet.